Meeting Room Set-Ups
If you are serving a formal meal, then your best bet is to use round tables. Not only does this allow table partners to converse without having to strain their neck, but round tables typically offer the largest seating capacity on a per table basis.The most common sizes of banquet round tables are 60, 66 or 72 inch (152, 168 and 183 centimeter) in diameter. A 60” table can seat up to eight people all the way around. 72” tables can seat up to ten people at a round. Set as for a normal banquet style function with at least 5’ between tables.
For functions that feature a guest speaker, some planners choose to remove two or more seats from a round in order to eliminate attendees from having their backs turned to the stage. A 60” table can seat six people in a crescent format. 72” tables can seat eight if using a crescent formation. Uses 60, 66 or 72 inch (152, 168 and 183 centimeter) diameter rounds with seating on two thirds to three quarters of the table and no seating with its back to the speaker. Set as for a normal banquet style function with at least 5’ between tables.
Theatre style seating allows the most people for a given size of room. This is fine for an audience who will be listening to presentations and do not need to make many notes or interact with each other. There is usually an aisle up the middle, with chairs, placed in rows, facing front with no tables. Chairs, placed in rows, facing front with no tables, can be straight, semi-circular, or herringbone (angled toward the front). If space is not an issue, it's best to offset each row so that delegates are not sitting directly behind one another. If you have the space, allow for 24” between rows to allow attendees easy movement in and out of the row.
Hollow Square, Conference, U-Shape
Use for executive board meetings, brainstorming activities and conference calls.
This is used for strategic planning meetings, board meetings with roundtable discussions and very popular with small market meetings.
This works well for training classes where audio visual presentation or webinars are incorporated into meetings